Undeposited Funds on Your Balance Sheet: What the Holding Account Means and How to Clear It
Undeposited Funds holds payments received but not yet deposited. Clear it with bank deposits, not journal entries, or your income gets counted twice.
#reconciliation
Reconciliation
Bank reconciliation techniques for accurate financial records
Virtual Cards for Accounts Payable: Single-Use Numbers, Tighter Controls, and Rebates That Pay You to Pay Bills
Single-use virtual card numbers lock each AP payment to one vendor and one amount, cutting check fraud while earning rebates of about 0.5% on spend.
Year-End Financial Close Checklist: Reconcile Every Balance Sheet Account and Prep for 1099 Season
Reconcile every balance sheet account, book year-end accruals, and file Forms 1099 on time — a six-phase IRS-ready close checklist for small businesses.
Bank Reconciliation Automation: Daily Matching, True Cash Balances, and the End of the Month-End Crunch
Automated matching cuts the average 6.1-day close to 3.4 days — connect bank feeds, match daily, and clear every exception before month-end.
Bank Reconciliation Explained: How to Catch Missing Transactions, Fraud, and Errors Before They Snowball Into Tax Problems
Bank reconciliation proves your cash balance monthly: match outstanding checks, deposits in transit, fees, and NSF items before the IRS notices the gap.
Business Bank Reconciliation 101: Why Your Books Never Match Your Bank Statement and How to Fix Outstanding Checks, Deposits in Transit, and Errors
Your books and bank statement disagree over timing, fees, and errors — adjust both sides monthly until they land on one true cash figure.
How Small Businesses Should Reconcile Shopify Payouts, Fees, and Chargebacks
Shopify payouts are net settlements, not revenue — book gross sales, split every fee, and stage chargebacks; your 1099-K reports the gross to the IRS.
How to Reconcile Shopify Shipping Labels, Fulfillment Fees, and Sales Tax Without Losing a Dollar of COGS
Shopify labels bill separately from payouts — split each invoice, book postage to COGS, and remit sales tax collected on shipping.
How to Reconcile Stripe Billing, Subscriptions, and Invoicing Without Double-Counting Revenue for SaaS Companies
Book each Stripe dollar once as gross revenue when earned; route fees and refunds through a clearing account and treat payouts as transfers, never income.
How to Reconcile Stripe Payouts When You Bill Annually but Recognize Monthly
Stripe payouts are net cash transfers, not revenue — book annual prepayments to deferred revenue and recognize one-twelfth monthly.
Triple-Net Leases and CAM Charges: What You Actually Owe Beyond Base Rent
A triple-net lease adds property taxes, insurance, and CAM charges to base rent. Learn how pro rata shares, caps, and the annual true-up work before you sign.
Year-End Closing Checklist for Small Businesses: What to Reconcile Before December 31
Reconcile bank accounts, receivables, payables, payroll, and inventory before December 31 — plus the W-9s, 1099s, and IRS deadlines that close with the year.