#plain-text-accounting
Plain-Text Accounting
Discover the power of version-controlled, human-readable financial records
Opening Balance Equity: How to Set Up Books Mid-Year and Zero It Out
Opening Balance Equity is a temporary holding account that must read $0.00 once setup is done. This guide explains why it appears, how to set up books mid-year from a trial balance, and the exact journal entry to move the residual into Retained Earnings or Owner's Equity.
The Section 45E Credit: How Small Employers Can Run a New 401(k) at Near-Zero Cost
A new 401(k) can be nearly free for small employers — Section 45E reimburses up to 100% of startup costs for three years plus $1,000 per employee in contribution credits for five years. Here is who qualifies and how to claim it on Form 8881.
Section 7508A: How Federally Declared Disaster Relief Postpones Your Tax Deadlines
Section 7508A lets the IRS postpone tax deadlines up to one year for taxpayers in federally declared disaster counties—usually automatically by address. A Section 165(i) election can also move a casualty loss to the prior year's return for a faster refund.
Designing a Chart of Accounts That Actually Tells You Something
A practical guide to designing a chart of accounts that produces useful financial statements — how to number accounts in increments of 10, when to use sub-accounts versus dimensions for locations and departments, and the year-end cleanup ritual that prevents bloat.
IOLTA and Client Trust Accounting: Three-Way Reconciliation, Earned vs. Unearned Fees, and the Mistakes That End Careers
How law firms run IOLTA accounts under ABA Model Rule 1.15 — separating earned from unearned fees, matching the bank statement to the master ledger and per-client sub-ledgers in a three-way reconciliation, and avoiding the four commingling mistakes (firm money in trust, firm expenses from trust, earned fees left in trust, one client's funds covering another's disbursement) that drive most bar discipline cases.
Section 199A Rental Real Estate Safe Harbor: How Landlords Log 250 Hours, Avoid the Triple Net Lease Trap, and Lock In the 20% QBI Deduction
Revenue Procedure 2019-38 lets landlords treat rental real estate as a trade or business for the 20% QBI deduction if they log 250 hours of qualifying services, keep contemporaneous records, avoid triple net leases, and file a signed election — now permanent under the 2025 One Big Beautiful Bill Act.
Activity-Based Costing and TDABC: A Practical Guide to Customer and SKU Profitability
Activity-Based Costing replaces volume-based overhead allocation with cause-and-effect cost drivers, revealing which customers and SKUs actually pay and which silently lose money. This guide explains how ABC and its modern successor TDABC work, the five implementation steps, and why roughly 20% of customers and 30–40% of SKUs often destroy value.
Adoption Tax Credit Under Section 23 in 2026: Claiming Up to $17,670 on Form 8839 for Domestic, Foreign, Special Needs, and Failed Adoptions
For tax year 2026, the federal Adoption Tax Credit caps at $17,670 per eligible child, with up to $5,120 refundable and a five-year carryforward on the nonrefundable remainder. This guide explains Form 8839, the timing rules for domestic, foreign, special needs, and failed adoptions, MAGI phase-out between $265,080 and $305,080, and how to coordinate with employer-provided adoption assistance under Section 137.
First-Party vs. Third-Party Special Needs Trusts: SSI, Medicaid, and the Payback Rule
How first-party (d)(4)(A) and third-party special needs trusts differ — funding sources, the Medicaid payback rule, sole-benefit constraints, the 2024 ISM food change, and the 2026 ABLE age expansion — for families protecting a disabled beneficiary's SSI and Medicaid eligibility.
Form 6252 and Installment Sales: A Working Guide to Section 453
A practical guide to Section 453 installment sales and Form 6252 — how the gross profit ratio defers capital gains across years, when depreciation recapture forces year-one recognition, how the Section 453A interest charge applies above the $5 million threshold, and when electing out beats deferral.
Venture Debt and Recurring Revenue Loans in 2026: A Founder's Guide
How venture debt and recurring revenue loans work in 2026 — pricing in the 10-13% range, warrant coverage of 0.5-1.5%, end-of-term fees, MAC clauses, and when each instrument actually extends runway versus trapping founders before the next equity round.
AI Bookkeeping for Small Business in 2026: Where Generative AI Wins and Where It Fails
AI bookkeeping tools now hit 85–95% categorization accuracy and shrink month-end close from days to under two hours, but the 2–5% confidently wrong residual is where audit risk hides. A practical workflow for small businesses covering daily, weekly, monthly, and quarterly review steps.