Corporate Card Reconciliation: Match Every Employee Charge Before Month-End Close
Reconcile corporate cards weekly, not monthly — matched receipts, netted refunds, and repaid personal charges keep you inside the IRS 60-day window.
#internal-controls
Internal Controls
Systems and procedures that safeguard assets, ensure accurate records, and prevent fraud
Daily Sales Reconciliation for Cash-Heavy Businesses: Match Your POS, Till, and Bank Deposits Before Shrinkage Hides
Reconcile your Z-report, till count, and bank deposit every day: a 15-minute routine that catches cash shortages while memories are fresh.
Undeposited Funds on Your Balance Sheet: What the Holding Account Means and How to Clear It
Undeposited Funds holds payments received but not yet deposited. Clear it with bank deposits, not journal entries, or your income gets counted twice.
Business Bank Reconciliation 101: Why Your Books Never Match Your Bank Statement and How to Fix Outstanding Checks, Deposits in Transit, and Errors
Your books and bank statement disagree over timing, fees, and errors — adjust both sides monthly until they land on one true cash figure.
Xero's XeroForce Lets You Build a Custom AI Bookkeeper With Plain-English Prompts
XeroForce turns plain-English prompts into bookkeeping agents with sign-offs and audit trails — start with one workflow, measure the payoff, then expand.
Stop Unauthorized ACH Debits Before They Post: Debit Blocks, Filters, and Positive Pay
Businesses get two banking days to return a fraudulent ACH debit; consumers get 60. Debit blocks, filters, and Positive Pay close the gap.
Midterms Are Weeks Away: What Your 501(c)(4) Can and Can't Do in an Election
A 501(c)(4) may electioneer only while politics stays under half its effort, per IRS rules — and political spending triggers 21% tax via Form 1120-POL.
Skimmed at the Pump: The Fuel-Card Controls That Stop Fleet Fuel Fraud
Up to 22% of fleet fuel spend is lost to fraud. Driver PINs, gallon caps, and telematics matching stop cloned cards at the pump.
When Your Church's Kindness Creates a Tax Bill: Benevolence Funds and Love Offerings Done Right
Benevolence paid to a church employee is always taxable IRS wages on Form W-2 — gifts to needy non-employees are tax-free. The policy that keeps both straight.
You Overpaid an Employee — Here's How to Get It Back Without Breaking the Law
An overpaid employee owes you the net, not the gross — recover it with written consent, IRS same-year corrections, and no dip below minimum wage.
Are Your Licensees Underpaying You? A Small Licensor's Guide to Royalty Audits
Nearly 9 in 10 audited licensees underpay royalties, mostly by accident. The 7 errors audits find, the red flags, and the audit clause that shifts the cost.
Duplicate Invoice Payments: The Hidden Profit Leak Draining Up to 2% of Your Vendor Spend
Duplicate payments siphon 0.8–2% of vendor spend. Sweep your AP history, recover overpayments fast, and lock in five controls.