#bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
FedNow and the RTP network settle payments 24/7, so a bank balance can change before your books do. How to reconcile instant payments with a five-state payment lifecycle (approved, submitted, accepted, settled, returned), a clearing-account chart-of-accounts pattern, ISO 20022 identifiers worth preserving, and a 30-day rollout plan for small businesses.
SBA's VetCert program took over veteran business certification from the VA on January 1, 2023. This guide explains the VOSB vs SDVOSB distinction, the 51% direct ownership and control tests, the documents to prepare before applying through MySBA Certifications, SBA's 30-day average review target, the three-year certification term with a 120-day recertification window, and the bookkeeping records that make an eligibility review easier to pass.
How a screen-printing shop tracks blank garments and ink as job-level inventory, prices each additional color as a production change rather than extra ink, and sets a rework reserve from actual misprint history — plus a weekly close routine that ties deposits, job costs, and margins together.
Both SIMPLE plans share a $17,000 employee deferral limit for 2026, but they split on Form 5500 filing, participant loans, and the SIMPLE IRA's 25% early-distribution tax during its two-year rollover restriction. A practical comparison for employers with 100 or fewer employees, with the payroll deadlines, catch-up limits by age band, and the reconciliation workflow to run either plan cleanly.
For 2026, the federal flat withholding rate on separately identified supplemental wages is 22%, with a mandatory 37% rate on amounts over $1 million. Learn when small employers may use the flat method versus the aggregate method for bonuses, commissions, and overtime, why Social Security, Medicare, and FUTA still apply, how deposit timing and Form 941 fit in, and how to track W-2 box 12 code TT for qualified overtime.
Cash discounts like 2/10, net 30 can be recorded two ways — reduce purchases, or credit a separate discount account — and the IRS expects one method applied consistently. How each choice changes COGS, closing inventory, and year-end reconciliation for a retailer, plus an invoice workflow that keeps discounts from silently distorting margins.
A three-way match compares the purchase order, receiving record, and supplier invoice before any payment is released, catching duplicate bills, unapproved price increases, and short shipments. This guide shows small businesses how to implement the control with clear ownership, line-level matching, written tolerances, and a practical exception workflow — plus when a two-way match is the better fit.
TN status lets qualifying Canadian and Mexican citizens fill U.S. professional roles with no annual cap and admission periods of up to three years. Here is the four-part eligibility test, what the employer support letter must contain, and the payroll and recordkeeping controls that hold up through renewals and audits.
Track wedding and event client deposits, vendor commitments, deferred revenue, cancellations, and event-level profit without confusing cash on hand with money you have earned.
Under IRC Section 132(d), employers can exclude job tools, software, and job-related education from employee wages as working condition fringe benefits when the cost would have been deductible if the employee paid it. This guide covers the deduction test, the substantiation rules for cash reimbursements, how Section 127's $5,250 educational assistance limit differs, and a bookkeeping workflow that keeps qualifying benefits out of taxable payroll.
How to govern AI bookkeeping with a four-level permission ladder — read-only analysis, draft recommendations, low-risk auto-posting, and human-approved external actions — plus an approval matrix, evidence-chain requirements, output testing against real failure modes, and a 30-day implementation plan.
Australia's 2026–27 Federal Budget expands the ATO's Dynamic PAYG instalments pilot, targeting broader accounting-software adoption from July 2027 alongside an announced — but not yet legislated — monthly payment option. This guide separates confirmed changes from proposals, explains why bookkeeping quality decides whether software-calculated instalments help, and lays out the monthly close, tax-reserve forecast, and variation evidence trail small businesses can build now.
