Private-Duty Nursing Agency Bookkeeping: Authorizations, Shift Payroll, and Unpaid Claims
US Medicaid authorizations cap private-duty nursing revenue while payroll runs weekly — track auth balances, reconcile EVV, and hold DSO at 40–45 days.
Blog
Plain-text accounting insights, tutorials, and updates from the Beancount.io team.
Pay-As-You-Go Workers' Comp: Stop Fronting Premiums on Payroll You Haven't Run Yet
Pay-as-you-go workers' comp bills each payroll on actual wages instead of estimates — no big deposit, smaller audit surprises, smoother cash flow.
Mutual NDAs for Small Businesses: Define It, Mark It, and Sign Before You Share
A mutual NDA binds both sides — and the residuals clause, the marking rules, and two separate clocks decide whether yours survives a dispute.
Bookkeeping for Martial Arts Schools: Why Testing Fees, Merchandise, and Autopay Need Separate Revenue Lines
Split dojo income into six revenue lines — dues, testing, pro shop, privates, camps, parties — and carry prepaid tuition as deferred revenue, not income.
License and Permit Bonds Are Not Contract Bonds: What License Bonds Cost, How Claims Work, and Why Your Bid Bond Won't Satisfy the Board
A US contractor license bond protects the public and costs 1–3% a year; a bid bond protects one project owner and will never satisfy a state licensing board.
The Auditor Just Handed You Form 4564: How to Respond to an IRS Information Document Request
An IRS Form 4564 Information Document Request is a request, not a court order — answer only what's asked, keep a copy of everything, and ask for time early.
Illinois AI Hiring Compliance: Notice, Bias Testing, and Vendor Records Under HB 3773
Illinois HB 3773 took effect January 1, 2026 and covers employers with one employee — give AI notice, drop zip-code proxies, run four-fifths bias tests.
Pre-Ticked Add-Ons Just Cost a Travel App $35 Million: A Small-Business Guide to Fee Consent and Total-Price Disclosure
A pre-ticked "optional" fee is not consent — the FTC's $35M order makes opt-in defaults, total-price disclosure, and traceable fee accounts the standard.
Home Equity Agreements: What Shared-Appreciation Cash Really Costs
Home equity agreements trade cash now for a share of your home's future value — no interest, but a balloon settlement and no IRS mortgage-interest deduction.
Holiday Shipping Surcharges Start September 27: Your 2026 UPS, FedEx, and USPS Date-by-Date Guide
UPS peak surcharges start September 27, FedEx September 28, USPS October 4 — flat residential demand charges jumped 22–32% over 2025.
Lending Your Own Money for a Living: Licensing, Usury Caps, and Bookkeeping for Hard Money Lenders
US private lending: business-purpose loans escape licensing and usury caps only if documented so, points count as interest, and IRS Section 166 rules bad debt.
FUTA Credit Reduction States: Why Your Federal Unemployment Tax Bill Is Higher (and How to Report It on Schedule A)
California employers owe 1.8% FUTA for 2025 — $126 per employee instead of $42. Report the credit reduction on Schedule A of Form 940, due with the Q4 deposit.