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Payroll
Payroll management, processing, and compliance for businesses of all sizes
Music School Bookkeeping: Prepaid Tuition, Teacher Classification, and Studio KPIs
How music schools should book prepaid tuition as deferred revenue under ASC 606, why recurring teachers usually fail the ABC test for 1099 classification, how to apply Section 179 to pianos and recording gear, and how to reconcile MyMusicStaff or Jackrabbit against a general ledger.
The R&D Tax Credit in 2026: How OBBBA Restored Section 174 Expensing, the Section 41 Four-Part Test, and the $500,000 Payroll Tax Offset for Qualified Small Businesses
OBBBA restored immediate Section 174 domestic R&E expensing in 2026 and gives small businesses until July 6, 2026 to amend 2022–2024 returns. A practical guide to the Section 41 four-part test, the 14% Alternative Simplified Credit, the Section 280C reduced-credit election, and the $500,000 payroll tax offset for qualified small businesses.
Non-Medical Home Care Agency Bookkeeping: Payer Mix, EVV Compliance, Caregiver Classification, and Surviving Medicaid Audits
How non-medical home care agencies should structure a payer-segmented chart of accounts, reconcile EVV data under Section 12006 of the 21st Century Cures Act, classify caregivers as W-2 employees, manage aging receivables across Medicaid, VA, and LTC insurance payers, and prepare documentation that survives a Medicaid post-payment audit.
Daycare and Childcare Center Bookkeeping Under CACFP: Reimbursement Rates, Parent Co-Pays, State Vouchers, and Recordkeeping That Survives an Audit
How daycare operators should structure their books to handle CACFP reimbursements, state subsidy vouchers, and parent co-payments — covering chart of accounts, daily meal count discipline, classroom-level labor allocation, and the recordkeeping that holds up under state audits.
Bookkeeping for Local and Long-Distance Moving Companies: Carriers, Brokers, Fuel Surcharges, and Driver Settlements
Build a chart of accounts that separates carrier revenue from broker pass-throughs, handles fuel surcharges and packing inventory correctly, and reconciles driver settlements against bills of lading — the bookkeeping discipline that protects margin in local and long-distance moving operations.
Recording Studio Bookkeeping: Session Pricing, Royalty Splits, and Section 179 on Pro Tools Rigs
How commercial recording studios should book session vs. project revenue under ASC 606, classify engineers and producers across W-2, 1099-NEC, and 1099-MISC Box 2, treat client retainers as liabilities, separate producer points from mechanical royalties, and decide between Section 179 and MACRS on studio gear.
Compensated Absences Liability Under ASC 710-10: Accruing PTO, Vacation, and Sick Leave
ASC 710-10 requires employers to accrue a balance-sheet liability for PTO, vacation, and sick leave that vests or carries over. This guide covers the four-part test, sabbatical and unlimited PTO rules, the reserve calculation, and the journal entries.
The Convenience of the Employer Rule in 2026: Why Your Remote Workers May Still Owe Tax to the Office State
Eight states tax remote workers as if they sat in the office. A 2026 guide to the convenience of the employer rule, the May 2025 Zelinsky decision, reciprocity agreements, resident credits, and what multi-state employers must withhold.
Section 139 Disaster Relief Payments: Tax-Free Employer Aid After Federally Declared Disasters
Section 139 lets employers pay employees tax-free aid after a federally declared disaster — no FICA, no W-2 reporting, no 1099, and fully deductible to the employer. The guide covers qualifying expenses, the disaster definition, the documentation that survives an audit, and a worked $54,000 example.
Staffing Agency Accounting: Bill Rate, Burden, and the Payroll-to-Payment Gap
How staffing agencies should price bill rates above fully burdened pay rates, read gross margin by placement type, and book invoice factoring without hiding the spread. Includes burden components (FICA, FUTA, SUTA, workers' comp), a placement-aware chart of accounts, and the DSO math behind payroll funding gaps.
State Auto-IRA Mandates in 2026: CalSavers, Illinois Secure Choice, and OregonSaves Compliance Guide
Twenty-two states now require small employers to offer retirement savings or face penalties up to $750 per employee. A practical guide to CalSavers, Illinois Secure Choice, OregonSaves, headcount thresholds, registration deadlines, exemption rules, and the compliance traps that trigger non-compliance notices in 2026.
The 2026 W-4 Multiple Jobs Trap: How Two-Earner Households Stop Owing a Surprise Tax Bill Every April
When two spouses each fill out a default W-4, their employers withhold as if each job were the household's only income — causing systematic under-withholding. Step 2 of the 2026 W-4 closes that gap with three options: the checkbox, the Multiple Jobs Worksheet, and the IRS Tax Withholding Estimator.