Void vs. Delete in QuickBooks: Which Button Keeps Your Audit Trail Intact?
Voiding zeroes a QuickBooks transaction but keeps the record; deleting erases it. Void by default and recover mistakes through the Audit Log.
#reconciliation
Reconciliation
Bank reconciliation techniques for accurate financial records
Your Webhook Bill Is COGS, Not Overhead: Bookkeeping for Event-Driven SaaS on Svix and Hookdeck
Svix and Hookdeck bills are cost of revenue, not overhead: split platform fee from metered usage, accrue before invoicing, and track cost per 1,000 events.
The "Ask My Accountant" Account Is Not a Filing Cabinet: How to Clear It for Good
The QuickBooks "Ask My Accountant" account is a question queue, not a category — a balance there distorts your P&L, your deductions, and your loan applications. Here is the four-step process for clearing it (snapshot, recategorize, batch-reclassify, fix the habits) and the 30-minute monthly close that keeps it and its three sibling suspense accounts at zero.
ATM Vault Cash and Surcharge Bookkeeping: The Reconciliation Guide Every Independent Operator Needs
Vault cash is a balance-sheet asset, not revenue — an ATM dispensing $12,000 a month may earn only a few hundred dollars in surcharge and interchange. This guide shows independent ATM operators the journal entries, the weekly three-way match between e-journal, processor settlement and physical count, the full per-machine cost stack, and why cash loads are never deductions.
The End-of-Day Close: Z-Reports, Cash Drawer Counts, and Three-Way Daily Sales Reconciliation
A step-by-step end-of-day close for retail and restaurants — X-read, tip adjustments and card batch settlement, Z-report, a blind drawer count, and the three-way match of POS expected against counted cash against bank settlement. Covers over/short thresholds, why overs signal shortchanged customers, posting variances to a cash-over-short account instead of adjusting sales, and the wage-deduction rules that make docking pay for a short drawer risky.
How to Reconcile Klarna, Affirm, and Afterpay Settlements Without Losing Track of Revenue
BNPL settlements net fees at the source and deduct refunds from future payouts, so booking the bank deposit as revenue understates sales and breaks your 1099-K tie-out. This guide shows the clearing-account method — one account per provider, revenue booked gross on the order date, fees as their own expense — with a worked $10,000 Afterpay week and a monthly close checklist.
Shopify Plus Quietly Raised Its Transaction Fee: What the New Variable Platform-Fee Tier Actually Costs High-GMV Merchants in 2026
Shopify Plus now starts at $2,500/month and the variable platform fee on online sales is reported at 0.40% of GMV (up from 0.25%), capped around $40,000/month. Here is the fee math at $3M to $120M in annual GMV, plus how to book the license, variable fee, and payouts so margin erosion shows up in your P&L instead of at tax time.
How Long Is a Check Good For? The Six-Month Stale-Check Rule, Stop-Pay and Reissue, and Escheatment
Under UCC 4-404 a bank may refuse a check presented more than six months after its date — but it may also pay it in good faith and charge your account. A "void after 90 days" legend binds the payee, not the bank. Here is how to age outstanding checks, place a six-month stop-payment order (14 days if oral), reissue safely, and report uncashed checks as unclaimed property.
Vendor Statement Reconciliation: The 15-Minute Monthly Control That Catches Duplicate Payments
A step-by-step monthly routine for comparing a vendor's statement against your payables ledger — about 15 minutes per key vendor — to catch duplicate payments, unapplied credits, and invoices your books never recorded, plus the five discrepancies that recur and how to resolve each.
When Your 401(k) Becomes a Large Plan: The 100-Participant Audit Trigger, the 80-120 Rule, and Your First IQPA Audit
Since 2023 plan years only 401(k) participants with account balances count toward the 100-participant large-plan line, so a 60-employee company can owe an $8,000 to $12,000 IQPA audit with its Form 5500. This guide covers the day-one count, how the 80-120 rule defers the audit, the July 31 and October 15 deadlines, and a first-audit preparation checklist.
Quick Lube Shop Bookkeeping: The Per-Car Numbers That Separate Profitable Bays From Break-Even Ones
A quick lube earns its margin per car, not per markup. This guide shows how to cost bulk oil by the quart on every delivery, reconcile each tank book-against-stick weekly, book shrinkage and used-oil hauling as separate accounts, and review the five daily KPIs (car count, average ticket, add-ons per 100 cars, bay time, gross profit per car) against industry benchmarks such as 0.95 cars per labor hour, 80 percent gross profit on labor and 50 percent on parts.
That $499 Charge on Your Statement Isn't From Visa: How to Spot and Fight Card-Processing Junk Fees
A merchant's audit guide to card-processing statements — how to separate non-negotiable interchange from processor markup, interrogate nine common junk fees including $450–$529 annual "infrastructure" charges, compute your effective rate, and script the call that gets them removed.