#invoicing
Create and manage invoices for efficient billing workflows
Starting with 2025 year-of-income returns filed in 2026, Kenya's KRA automatically cross-checks declared income and expenses against eTIMS invoices, withholding tax records, and customs data — expenses without a matching electronic invoice are reclassified as taxable profit. Here's who's affected, the exempt categories, and a compliance checklist.
Liberia replaces its 13% GST with an ~18% VAT on January 1, 2027, with mandatory registration running July 1 to December 31, 2026. Here's how GST and VAT differ, why the change forces businesses to track input and output tax separately, and a practical bookkeeping checklist to get compliant before the deadline.
On October 1, 2026, Greece's myDATA e-invoicing mandate extends to every Greek-established business, and non-compliant invoices carry a penalty of 50% of the VAT involved. US companies aren't required to file through myDATA, but their Greek customers' input-VAT credits now depend on clean digital reporting — here's who's in scope, what changes for cross-border invoices, and a practical checklist.
Malta's 2026 Budget Implementation Act makes displayed prices presumed VAT-inclusive by law, with only two carve-outs. The domestic small-enterprise exemption holds at €35,000 turnover, new Articles 11A/11B open a €100,000 EU-wide cross-border SME scheme with quarterly declarations, and mandatory e-invoicing is coming as Malta targets its 24.2% VAT gap.
Traditional EDI costs small suppliers $10,000–$100,000+ upfront plus $1–$5 per transaction, while the nonprofit DBNAlliance exchange network launched in 2024 cuts per-invoice fees to $0.05–$0.25 — some access points are free. Here's how small B2B sellers can meet Walmart-style electronic invoicing mandates without overpaying, and why structured e-invoices get paid 1.4–2 days faster.
An AR aging report sorts unpaid invoices into current, 1–30, 31–60, 61–90, and 90+ day buckets so you can spot cash flow risk early. Healthy businesses keep 70–80% of receivables in the first two buckets; collection odds drop below 70% past 90 days. Here's how to read the buckets, run a weekly collections workflow, and turn the report into a cash forecast.
Sage and GoCardless's new "Pay by Bank" invoicing feature cuts small-business transaction costs by roughly 54% versus card payments by moving money directly bank-to-bank, and QuickBooks and Stripe already offer similar ACH-based alternatives in the US.
Manual invoice processing costs $13–$30 per invoice, roughly 4 in 10 invoices contain errors, and over half are paid late. This guide breaks down what AI accounts payable automation actually does — capture, coding, approval routing, payment — what it cuts the per-invoice cost to, and the five criteria that separate small-business-friendly AP tools from enterprise overkill.
In 2026, 92% of businesses are typically paid after their invoice due date and 59% of small businesses have an invoice overdue by 30+ days, up from 47% a year earlier — this guide breaks down the numbers and a five-step collections playbook to protect cash flow.
California's SB 440, effective January 1, 2026, gives private-project owners 30 days to respond to a change order claim and 60 days to pay the undisputed portion — or owe 2% monthly interest (24% a year). Here's how the law works, how it compares to other states, and how contractors should track the deadlines in their books.
A freelance translator invoicing €450 can receive as little as $431 due to a 3%-4% PayPal exchange-rate markup that never appears as a labeled fee, which is why translators and interpreters need to log invoiced and received amounts as separate figures and post the difference to a dedicated Bank & FX fees expense category.
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