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Compliance

Navigate regulatory compliance and maintain audit-ready financial records

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Can You Require Direct Deposit? State Consent Rules, Paycards, and the Federal Line You Cannot Cross

Federal law lets an employer require direct deposit but never lets it pick the employee's bank. Most states additionally require voluntary written consent, and Florida and Montana prohibit mandates outright. A three-bucket state breakdown, the five paycard conditions, the authorization-form fields to capture, and the rollout sequence that keeps an electronic-pay switch out of wage-claim territory.

mike

payrollcompliancesmall-business

When Your Nonprofit's Bingo Night Owes the IRS: UBIT, the Volunteer and Bingo Exceptions, and W-2G

The IRS treats charity gaming as an unrelated business, so raffle and bingo profits can owe UBIT on Form 990-T even when every dollar funds programs. Two exceptions usually save the event — substantially-all-volunteer labor and traditional bingo (never pull-tabs) — while raffles paying $600-plus at 300 times the wager trigger Form W-2G, with 24 percent withholding above $5,000.

mike

nonprofitgamblingtax-compliance

Collecting Certificates of Insurance From Every Subcontractor: What a COI Must Show and the Audit Bill for Skipping It

A certificate of insurance you cannot produce on audit day turns subcontractor payments into your own payroll, billed at your trade rates. Here are the seven things every subcontractor COI must show, the five triggers for demanding a new one, and why certificate holder status is not the same as being an additional insured.

mike

insuranceconstructionindependent-contractor

Fire Extinguisher Service Bookkeeping: Tag Routes, 6-Year Tear-Downs, and the NFPA 10 Calendar That Pays You

How a fire extinguisher service company should structure its books around the NFPA 10 calendar — separate revenue lines for annual tags, recharges, 6-year internal maintenance ($30–$60 per unit) and hydrostatic testing ($20–$100 per unit), deferred revenue for prepaid contracts, MACRS depreciation for vans and recharge rigs, and the route-density KPIs that decide whether the truck earns money.

mike

small-businessbookkeepingcompliance

The FLSA "Hot Goods" Rule: How Unpaid Wages Can Freeze Your Shipments

Section 15(a)(1) of the Fair Labor Standards Act bars shipping goods produced in violation of minimum wage, overtime, or child labor rules — and the hold reaches buyers, distributors, and lenders, not just the employer. Here is how a hot goods hold unfolds, why the good-faith purchaser defense requires a written assurance obtained before the purchase, and the payroll recordkeeping that keeps inventory shippable.

mike

payrollcompliancemanufacturing

Foreign Trade Zones for Small Importers: Defer Duties, File Weekly, and Fix Inverted Tariffs

A Foreign Trade Zone defers duties until goods enter U.S. commerce, consolidates a week of shipments into a single Merchandise Processing Fee (capped at $651.50 for FY 2026 rather than charged per entry), and — with FTZ Board authorization — lets you elect the lower finished-good rate when component tariffs are inverted. Small importers reach all three as users of a 3PL magnet site, without activating a zone of their own.

mike

tariffscustomsinternational

31 States, One Playbook: What the Money Transmission Modernization Act Means for Your Money-Transfer Business

Thirty-one states have adopted the Money Transmission Modernization Act, harmonizing money transmitter licensing around three financial pillars — tangible net worth on a 3%/2%/0.5% sliding scale, a surety bond equal to 100% of average daily transmission liability between a $100,000 floor and a $500,000 cap, and permissible investments backing every outstanding customer obligation — plus one shared NMLS application process.

mike

money-transmittermsbcompliance

Polygraph Examiner Bookkeeping: Training Costs, Per-Exam Pricing, and EPPA Record Retention

A private polygraph exam bills $400–$1,150, the 400-hour APA-accredited examiner course runs $5,000–$8,000, and a computerized instrument costs $5,000–$12,000 — while EPPA requires a $50,000 bond, three-year record retention, and caps examiners at five tests per day. Here is how to structure revenue lines, deposit liabilities, and compliance costs for a polygraph practice.

mike

small-businessbookkeepingcompliance
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