#bookkeeping
Bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
Law Firm Trust Accounting: Why a Three-Way IOLTA Reconciliation Is Your Best Defense Against Bar Discipline
A three-way reconciliation proves the bank statement, trust ledger, and every individual client ledger agree to the penny. It is the monthly process that keeps a pooled IOLTA account compliant with ABA Model Rule 1.15 and out of bar discipline.
Pool Service Route Bookkeeping: Chemical COGS, Route Profitability, and the Seasonal Cash Flow Every Pool Company Owner Underbudgets
A pool route can look fully booked and still lose money on a third of its stops. Splitting chemical costs into their own COGS line, tracking loaded labor and per-mile drive costs, and building a seasonal cash reserve are what turn "busy" into a verifiably profitable pool service business.
QuickBooks Turns Off Intuit Expert Upsells for Accountant-Attached Clients: What Changed on July 29, 2026
As of July 29, 2026, Intuit disabled Expert services by default and suppressed upsell prompts for every accountant-attached QuickBooks Online file, giving firms role-based controls and read-only Expert Hub visibility. Here is what changed, why accountant backlash forced the reversal, and what business owners should check in their own files.
FDIC Coverage for Business Accounts: Lessons from the Small Business Bank Failure in Lenexa, Kansas
On July 18, 2026, regulators closed Small Business Bank of Lenexa, Kansas — the fourth U.S. bank failure of 2026 — with $73M in assets and $69M in deposits assumed by Farmers State Bank of Oakley. Here's how the $250,000-per-depositor, per-ownership-category FDIC limit really applies to business accounts, and how to extend coverage with multiple banks or insured cash sweeps.
Towing Company Bookkeeping: Tow Truck Depreciation, Impound Lot Revenue, and the Compliance Costs Most Owners Underprice
A tow truck over 14,000 lbs GVWR can often be fully expensed under Section 179 the year it's placed in service — but only if the depreciation schedule starts that year. How towing companies should separate tow, impound, and lien-sale revenue, reconcile lot logs monthly, and price compliance costs into every job.
TrumpIRA.gov and the Federal Saver's Match: What Self-Employed Workers Should Know Before 2027
TrumpIRA.gov, a Treasury-run IRA marketplace launching January 1, 2027, will list providers capped at a 0.15% expense ratio with no account minimums and connect eligible savers to a Federal Saver's Match of up to $1,000 a year — a 50% match on the first $2,000 contributed. Here is how it fits alongside a SEP-IRA or Solo 401(k), and why accurate books determine the contribution you can actually make.
Selling Your Business to Your Employees: What the New SBA Worker Cooperative Lending Pilot Means for Retiring Owners
Six million U.S. businesses are expected to change hands by 2035, yet over 58% of owners have no succession plan. The National Worker Cooperative Development and Support Act, reintroduced in December 2025, would create an SBA pilot guaranteeing $60 million in loans over ten years for worker cooperative conversions — solving the 20%-owner personal guarantee problem that blocks most co-op financing. Here's how the pilot, Section 1042 capital gains deferral, and clean bookkeeping fit into an employee-ownership exit.
Billboard and Outdoor Advertising Bookkeeping: Yield, Volume, and Why Your Ground Lease Is COGS
A bookkeeping guide for small billboard and out-of-home (OOH) operators — why yield and volume must be tracked separately, why ground leases belong in COGS tagged by board, how static and digital faces differ on depreciation and revenue recognition, and the five KPIs worth reviewing, including 85%+ utilization targets and a ~2.5-year payback benchmark on new digital builds.
Cameo Creator Taxes: Why Your 1099 Won't Match Your Bank Deposits (and How to Book It Right)
Cameo's 1099-NEC reports your gross booking price, but the platform keeps 25% — and Apple takes another 30% on iOS orders — so booking only your net deposits creates an IRS mismatch and erases a deductible fee. Here's how to record gross revenue and platform fees separately, what the 15.3% self-employment tax costs once you clear $400, and the 2026 quarterly estimated-tax dates to calendar.
CLA and Digits Are Training an AI on Their Clients' Books: What Firm-Built AI Bookkeeping Means for Your Small Business
CLA, a top-10 U.S. accounting firm with nearly $2 billion in revenue and 9,000 people, is co-building a proprietary AI model with Digits trained on its own client base and rolling it out to thousands of clients over three years. Here is what firm-trained AI bookkeeping means for small businesses — what gets automated versus reviewed, where your data goes, how pricing shifts, and why keeping a portable plain-text copy of your books matters more as accounting goes AI-native.
Demolition Contractor Bookkeeping: Why Disposal Fees Are the Silent Profit Drain Eating Your Margin
Landfill tipping fees rose about 10% this year to a national average near $62 per ton — enough to erase a demolition contractor's 5–10% margin on a single misestimated job. How to job-cost disposal fees as their own line item, build a disposal contingency into every bid, and book scrap-recovery revenue against the right project.
EV Charging Station Bookkeeping: Demand Charges, Four Revenue Streams, and the Expired 30C Credit
How charge point operators should structure their books — splitting per-kWh energy COGS from demand charges (30–70% of many commercial utility bills), recognizing four distinct revenue streams correctly, and handling the Section 30C credit that expired for property placed in service after June 30, 2026.