Free template tool
Expense report builder
List each expense with its date, receipt and who paid, then get exact totals and the amount owed back to you. Runs in your browser — nothing is uploaded.
Report details stay in this tab. Nothing you type is saved, added to the URL or sent to analytics.
Report details
Three-letter code such as USD or EUR. One currency per report.
Expenses
Company-paid and excluded expenses stay on the report and count toward total spending, but never toward the amount owed back to you.
Totals
Add at least one expense to see totals.
Print or download
The printout and the CSV list the same expenses, currency and totals shown above.
Complete the report to print or download it: add an expense and fix any highlighted fields.
Expense report questions
What belongs on an expense report?
Each business expense with its date, vendor, business purpose, amount and a receipt reference, plus who paid for it. The totals keep what was spent separate from what is owed back to you.
Why doesn't a company-paid expense increase my reimbursement?
The company already paid it, so nothing is owed back to you. It stays on the report so total spending and each category stay complete.
Does this tool decide what is reimbursable or tax-deductible?
No. You choose whether each expense is claimed, and the tool applies that choice exactly. It never infers eligibility from a category or a tax rule, so check your employer's policy.
Is my report saved or uploaded?
No. The report exists only in this browser tab and is gone when you close it. Nothing is stored, added to the URL or sent to analytics.
Keep every expense in plain-text books
Beancount.io turns receipts and reimbursements into a ledger you can search, audit and reconcile.