#small-business
Financial management strategies and tools for small business owners
Employers using electronic Form I-9 systems must update to the 05/31/2027 expiration date by July 31, 2026. This guide covers which editions stay valid, what changed in the 01/20/25 revision, the three-years-after-hire-or-one-year-after-termination retention rule, and which paperwork errors ICE now treats as substantive rather than technical.
Sending a creator a free product is a material connection under 16 CFR Part 255 even when you require nothing in return, and civil penalties now reach $53,088 per non-compliant post. This guide covers what triggers disclosure, why
AI answers now decide who gets found: 68% of Google searches end without a click, and the top organic result loses 34.5%–58% of its clicks when an AI Overview appears. For local queries, 42% of AI citations come from Google Business Profile, 28% from directories, and 17% from the business's own site — so answer-first pages, consistent NAP data, and FAQPage schema matter more than keyword density. Here is a 7-step playbook and a 30-day sprint to earn citations.
The IRS has no single seven-year rule. Income tax records run 3 years, employment tax records 4, substantial income omissions 6, bad-debt and worthless-security losses 7, and unfiled or fraudulent returns never expire — while property records run until the limitations period closes on the year you sell. This guide maps each clock to the documents it governs and gives a retention schedule small business owners can follow.
Iowa's Senate File 629 took effect July 1, 2026, adding one-hour ($200) and same-day ($125) expedited tiers alongside the existing two-day ($50) and five-day ($15) surcharges for Secretary of State business filings. This guide covers which documents qualify, which are still excluded, how to pick the tier that matches your deadline, and how to book the surcharge as a Section 195 start-up cost at formation or a compliance expense afterward.
IRS Letter 6042C verifies a specific business return; Letter 5263C verifies the entity itself on file from Form SS-4, and both carry a 30-day response window that, if missed, stalls your returns, refunds, and overpayment applications. This guide explains how thieves obtain an EIN, the tax and non-tax red flags that signal fraud, exactly what to fax back in each case, when Form 8822-B is required within 60 days of a responsible-party change, and a monthly-quarterly-annual monitoring routine that catches misuse early.
More than 20 state and local jurisdictions raised their minimum wage on July 1, 2026 — Alaska to $14.00, Oregon and D.C. on their annual schedules, plus 17 city and county increases across California, Illinois, Maryland, Minnesota and Oregon — lifting pay for over 360,000 workers by roughly $221 million a year. A seven-step checklist for employers who owe the highest rate where work is performed, including how to split a straddling pay period by work date rather than pay date.
New Jersey's A5328 (signed June 30 2026) charges $5,000 to $1.5 million a year to register as a data broker, and extends that regime to first-party 'data collectors' that sell data gathered from their own customers. Selling sensitive data is banned outright with no consent exception at $50,000 per record, effective immediately, while registration and fees are expected to be enforced from June 2027 under a $2,500-per-day penalty.
A 3PL never owns your inventory — it stays on your balance sheet at cost until a customer buys it. Map the fee stack (receiving, storage, pick/pack, returns) to a chart of accounts, post the five journal entries you actually need, reconcile WMS on-hand to your ledger monthly, and apply LCNRV write-downs to aged stock under ASC 330.
An $840 twelve-session package is a liability, not income — you recognize $70 each time you deliver. This guide covers the deferred revenue journal entries, breakage and refund handling, the IRS control test that decides whether a trainer is W-2 or 1099-NEC, and the pricing math that shows a $70 package session leaving $40 after a $30 fixed-cost floor.
H.R. 8415 would raise the Section 199A qualified business income deduction from 20% to 23% — an extra $3,000 of deduction on $100,000 of QBI, worth $660 to $960 in tax depending on your bracket. Here is how the deduction works in 2026 after OBBBA made it permanent, which W-2 wage and SSTB limits still apply, and how to keep books that support the number you claim.
QuickBooks Desktop 2023 hit end of support on May 31, 2026 — payroll tax tables stopped updating, bank feeds, Desktop Payments, direct deposit, e-filing, Workforce, online backup and security patches all shut off on June 1, while local company files still open normally. A pre-migration cleanup checklist, the three viable paths (QuickBooks Online, Enterprise, or a different platform), the Desktop-to-Online export steps, and the post-migration reconciliation that proves the ledger moved intact.
