#compliance

Compliance

Navigate regulatory compliance and maintain audit-ready financial records

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August 22, 202616 min read

Virginia's New Wage Liability Law: What HB 238 Means for General Contractors After July 1, 2026

Virginia HB 238 makes general contractors automatically jointly and severally liable for wages owed to a subcontractor's employees on construction contracts entered on or after July 1, 2026 — regardless of knowledge, and even when sworn payroll certifications say wages were paid. Here is what changed and how to reduce the exposure with tighter contracts, verified payroll, and clean job-cost accounting.

Mike Thrift

constructionpayrollcompliance

August 21, 202617 min read

Accrued Vacation Pay Is a Liability You Already Owe: A Small Business Guide to PTO Accruals and Payout Rules

How to accrue unused PTO as a liability month by month under ASC 710, calculate it with payroll taxes, book the journal entries, and apply the three state-law buckets that decide whether you must cash out vacation at separation.

Mike Thrift

payrollsmall-businessliability

August 21, 202621 min read

Payroll Data Privacy in 2026: A Small-Employer Guide to California, Colorado, and Virginia

Since January 1, 2023 California treats payroll records as protected personal information under CCPA/CPRA, while Colorado's 2025 biometric amendment and Virginia's 2026 changes narrow the "employee exemption." Here is a 30-day compliance plan covering the workforce privacy notice, retention schedule, security, rights requests, and vendor contracts for small employers.

Mike Thrift

payrollprivacycompliance

August 21, 202612 min read

Childcare Center Bookkeeping: Why Subsidy, CACFP, and Private Tuition Need Separate Income Categories

Childcare centers that book private tuition, CCDF/CCW subsidy reimbursements, and CACFP meal reimbursements to one income line can't reconcile deposits to attendance or meal counts, which is the most common finding in subsidy and CACFP audits.

Mike Thrift

childcarebookkeepingaccounting

August 21, 202614 min read

Connecticut's All-In Pricing Law: A Small Business Guide to Junk-Fee Compliance Before July 1, 2026

Starting July 1, 2026, Connecticut's SB 3 requires the first price a business advertises to include every mandatory fee except taxes and government charges. Here is how small businesses rewire pricing displays, checkout flows, and bookkeeping to comply.

Mike Thrift

small-businesscompliancepricing

August 21, 202616 min read

France's Mandatory B2B E-Invoicing Starts September 1, 2026: A US Small Business Survival Guide

Starting September 1, 2026, France requires structured e-invoices (Factur-X, UBL, or CII) for domestic B2B transactions, and US sellers with no French establishment must supply clean, itemized invoice data so their French customers can meet the parallel e-reporting obligation.

Mike Thrift

tax-compliancecomplianceinvoicing

August 21, 202614 min read

IRS Business Tax Account Revalidation: Why Your S-Corp or C-Corp Access Expires Every Year

The IRS requires S-corp and C-corp Designated Officials to revalidate Business Tax Account access every June 15 through July 29 or lose online access to payments, transcripts, and notices until they reapply from scratch.

Mike Thrift

tax-compliancetax-deadliness-corp

August 21, 202614 min read

Medical Debt and Your Credit Report in 2026: What the Vacated Federal Ban Means and What Protections Still Apply

The CFPB's national medical-debt reporting ban was vacated in July 2025, but three-bureau reforms still remove paid collections, unpaid debt under $500, and debt less than a year old, and at least 15 states keep their own limits in place.

Mike Thrift

personal-financecredithealthcare

August 21, 202615 min read

USDA's New SNAP Stocking Rule: The 84-Unit Inventory Test That Decides Your EBT Authorization on November 4

Starting November 4, 2026, SNAP-authorized small stores must stock 7 varieties in each of 4 staple food categories — 84 units total, up from 36 — with perishables in 3 categories, or risk losing EBT authorization. How to map varieties, track depth, flag perishables, and file invoices in your books before an FNS inspection.

Mike Thrift

small-businessretailinventory

August 21, 202610 min read

USPS Dimensional Weight Just Got 19% More Expensive: What Every E-Commerce Shipper Needs to Know

USPS cut its dimensional-weight divisor from 166 to 139 on July 12, 2026, raising DIM weight roughly 19.4% on bulky-but-light parcels and adding a $3 per-parcel fee for missing or inaccurate dimensions on commercial manifests.

Mike Thrift

e-commercecost-of-goods-soldinventory

August 18, 202618 min read

ICHRA Explained: How Small Employers Are Ditching Group Health Plans for Custom Reimbursements in 2026

An ICHRA lets employers reimburse employees tax-free for individual health insurance instead of buying a group plan. Covers the 2026 affordability threshold of 9.96%, QSEHRA vs ICHRA rules, the 11 allowable employee classes, required notices, and how to book reimbursements without losing the tax advantage.

Mike Thrift

health-insurancesmall-businesstax-planning

August 17, 202615 min read

Your AI Notetaker Could Be a Wiretap: What Small Businesses Risk When an AI Bot Joins the Call

AI meeting notetakers can trigger all-party consent rules in roughly a dozen states and create voiceprints regulated by Illinois BIPA, which carries $1,000 per negligent and $5,000 per intentional violation with no proof of harm required. This guide maps the consent rules, the three things BIPA requires before a voiceprint exists, and a six-step settings, consent, and retention playbook for teams under 50 people.

Mike Thrift

aiprivacycompliance

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