#bookkeeping
Bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
Final Demand Letters for Unpaid Invoices: A Complete Guide
A final demand letter is the last formal step before court for an unpaid invoice. This guide covers what to include, when to send it, the seven mistakes that sink most letters, and the bookkeeping systems that prevent the need for one in the first place.
IRS Audits Demystified: What Triggers Them, What to Expect, and How to Survive One
Fewer than 1% of individual returns are audited each year, and over 75% of audits are handled entirely by mail. This guide explains what triggers an IRS audit in 2026, the step-by-step process, how far back the IRS can look, and how to prepare records that hold up to scrutiny.
IRS Form 8821 Explained: How to Authorize Tax Information Access Without Giving Up Control
Form 8821 grants read-only access to your IRS tax information for lenders, accountants, and verifiers. Learn how it differs from Form 2848, when to use it, how to complete each of its six sections, the 120-day signature rule, and how to revoke it.
Missed the Tax Deadline? Here's Exactly What to Do Next
A step-by-step guide to filing late, halting penalties, and setting up IRS payment plans after missing April 15—covering the 5% monthly failure-to-file penalty, the 0.5% failure-to-pay penalty, interest at the short-term rate plus 3%, and the three-year window to claim a refund.
Non-Deductible Business Expenses: What You Can't Write Off in 2026
A practical breakdown of business expenses the IRS disallows in 2026—commuting, entertainment, fines, political spending, life insurance, and the gray areas that cause audit problems—with the Section 162 reasoning behind each rule.
Passing Credit Card Fees to Customers: What's Legal, What Works, and What to Avoid
A practical breakdown of the three legal ways U.S. businesses can recover credit card processing costs—surcharges, convenience fees, and cash discounts—including state-by-state bans (CA, CT, ME, MA, OK), card network rules, the 4% federal cap, and rollout tactics that keep customers.
Payment Reconciliation: A Step-by-Step Process Guide
A five-step payment reconciliation workflow that catches fraud, cleans up cash flow, and keeps books audit-ready—citing 2026 AFP data showing 76% of organizations faced payment fraud in 2025.
Pro Forma Invoices: The Quiet Tool That Stops Scope Disputes Before They Start
A pro forma invoice is a non-binding document that locks in scope, pricing, and payment terms before work begins, without hitting accounts receivable. Covers when to send one, what to include, international trade requirements, and the mistakes that erase its value.
Profitable But Broke: Why Businesses Run Out of Cash
A profitable P&L and an empty bank account are not a contradiction—they are a timing problem. A breakdown of the five silent cash drains (AR, inventory, loan principal, capex, owner draws) and how a 13-week forecast reveals them before they sink the business.
Repairs vs. Improvements: The Tax Rule That Saves Small Businesses Thousands
Small businesses can deduct repairs immediately but must depreciate capital improvements over 27.5 or 39 years. This guide explains the IRS BAR test (betterment, adaptation, restoration), the three safe harbors that let you expense more, and the documentation required to defend your deductions.
Section 179 Deduction Explained: How to Write Off Equipment in the Year You Buy It
Section 179 lets qualifying businesses deduct up to $2,560,000 of equipment, vehicles, and software costs in the year the asset is placed in service for 2026, with a dollar-for-dollar phase-out starting at $4,090,000 in total qualifying purchases and a hard ceiling at net taxable business income.
Small Business Recordkeeping: A Practical Guide to Staying Audit-Ready
A practical reference for small business owners on what records the IRS requires, how long to keep each type (3, 4, 6, or 7 years), the de minimis $75 receipt rule, and how to build a system you will actually maintain month after month.