#bookkeeping
Bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
Washington B&O Tax in 2026: Gross Receipts, Nexus, Apportionment, and Multistate Pitfalls
Washington's B&O tax is a gross receipts tax with major 2026 changes — a $2 million economic nexus threshold, tiered service rates from 1.5% to 2.1%, and a $2M standard deduction. This guide breaks down activity-based classifications, market-based sourcing, penalty math that can exceed 39%, and the bookkeeping practices that keep multistate sellers audit-ready.
Weekly Prime Cost Tracking for Restaurants: Hit the 55–65% Benchmark and Catch Margin Leaks Before Month-End
A working operator's guide to calculating restaurant prime cost every seven days, the 55–65% benchmark by service segment, the five leaks weekly tracking surfaces first, and the bookkeeping setup the cadence requires.
DOL Independent Contractor Final Rule: The Six-Factor Economic Realities Test and What Small Businesses Must Document in 2026
The 2024 DOL Independent Contractor Final Rule and its six-factor economic realities test still govern FLSA worker classification in private lawsuits despite the May 2025 enforcement pause. Small businesses that misclassify employees face back wages of two to three years, liquidated damages, civil penalties above $2,300 per violation, and IRS payroll tax exposure—risks that clean bookkeeping and contemporaneous documentation are built to defend against.
E-Commerce Inventory Accounting With 3PLs and Multi-Channel Fulfillment
How online sellers allocate landed costs across SKUs, track FBA reserved inventory across fulfillment centers, reconcile marketplace settlements line by line, and prevent phantom COGS adjustments at year-end across 3PLs and multi-channel fulfillment.
E-Commerce Inventory Accounting With 3PLs and Multi-Channel Fulfillment: How Online Sellers Allocate Landed Costs, Track FBA Reserved Inventory, Reconcile Marketplace Settlements, and Avoid Phantom COGS at Year-End
Multi-channel sellers routinely lose 22 margin points to phantom COGS — unallocated landed costs, FBA reserved inventory, and netted marketplace settlements posted as revenue. A four-step playbook to keep e-commerce books honest from supplier invoice to year-end true-up.
Form 3800 General Business Credit: Stacking R&D, WOTC, FICA Tip, and Childcare Credits Under the 25/75 TMT Limit
How Form 3800 aggregates 40-plus business tax credits into one limitation, why the 25/75 tentative minimum tax floor matters, and how eligible small businesses (≤$50M gross receipts) can offset AMT with R&D, WOTC, FICA Tip, and other specified credits.
Form 8825 Demystified: How Partnerships and S-Corps Report Rental Real Estate Without Triggering an IRS Letter
Form 8825 consolidates partnership and S-corp rental real estate activity, with line 21 flowing to Schedule K-1 box 2 where each owner applies the passive activity loss rules under Section 469. The December 2025 revision splits gross rents from other rental income and adds Schedule A's twenty named expense categories for Schedule M-3 filers. Owners hit basis, at-risk, and passive walls in that order before a loss reaches Form 1040.
The $141,000 Wound: How Small Businesses Catch Occupational Fraud Before It Ends Them
How small businesses can detect and deter occupational fraud — using the ACFE fraud triangle, segregation of duties, surprise audits, management review, and proactive data monitoring — with a 90-day plan tailored to a 20-person organization.
Personal Holding Company Tax Under Section 541: The 20% Surtax That Quietly Ambushes Closely-Held C Corporations
Section 541 layers a 20% federal surtax on closely-held C corporations that fail both the stock ownership and 60% passive income tests. This guide walks through Schedule PH mechanics, the dividends-paid deduction, and four ways — cash, throwback, consent, and deficiency dividends — to zero out the tax before it hits.
Pooled Employer Plans (PEPs): How Small Businesses Share a 401(k) and Cut Costs Under SECURE Act 2.0
Pooled Employer Plans let unrelated small businesses share a single 401(k) under SECURE Act 2.0, cutting all-in fees from roughly 0.80% to 0.35% and shifting plan-document, investment, and Form 5500 duties to a Pooled Plan Provider while leaving employers with a narrow duty to prudently select and monitor the PPP.
Schedule F Survival Guide: Crop Insurance Deferral, Section 1033(e) Livestock Sales, and Schedule J Income Averaging
Schedule F farm tax elections explained — crop insurance deferral under Section 451(f), weather-forced livestock replacement under Section 1033(e), Section 175 conservation deductions, the Section 464 prepaid-supply cap, the March 1 estimated-tax rule, and Schedule J three-year income averaging — with rules, deadlines, and worked examples.
Section 274(n) and 274(o) in 2026: The 50% Business Meal Rule, the New Office-Snacks Cliff, and Audit-Proof Documentation
The OBBBA's new Section 274(o) eliminates the deduction for employer-provided office meals starting January 1, 2026, while Section 274(n)'s 50% rule still covers client and travel meals. Here is the full 50%/100%/0% map, the documentation auditors expect, and the four-account bookkeeping setup that keeps year-end clean.