#bookkeeping
Bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
Hiring Your First Employee in 2026: Payroll Registration, W-4 and I-9, Workers' Comp, and the First 30-Day Compliance Checklist
An employee is a registration before the first paycheck — EIN, state withholding and SUI, workers' comp bound, W-4 and I-9 in 3 days, new-hire report in 20 days, 941 deposits by EFTPS.
Mobile IV Therapy Bookkeeping: Corporate Practice of Medicine, Medical Director Fees, and Nurse Classification
Mobile IV and wellness injection bars must structure ownership as a physician-owned PC plus an MSO to satisfy corporate-practice-of-medicine rules, pay medical directors a flat monthly fee rather than a percentage of revenue, and classify nurses as W-2 employees in ABC-test states — each decision maps directly to a different chart-of-accounts structure.
New York's 2026 Cash Acceptance Law: Penalties, Exceptions, and Compliance Guide
New York's General Business Law § 396-ii took effect March 21, 2026, requiring statewide retailers and restaurants to accept cash and barring cash surcharges, with civil penalties up to $1,000 for a first violation and $1,500 for each one after.
Pricing a Bowl: Why the Diameter × Height Formula Hides Your Real Costs
The diameter × height × multiplier formula that most bowl turners use to price work ignores cracked blanks, drying time, and overhead — accounting them correctly as a separate spoilage loss (not folded into COGS) reveals whether a shop's pricing actually covers its real costs.
The SBA's 8(a) Program Just Dropped Its Racial Presumption: What the 2026 Rule Means for Federal Contractors
The SBA's June 11, 2026 proposed rule eliminates the 8(a) program's race-based social disadvantage presumption for individually owned firms, requiring every applicant to document group-level discrimination and personal material harm instead — with the public comment period closing July 13, 2026.
State Privacy Laws 2026: Indiana, Kentucky, Rhode Island, and Texas Rules Small Businesses Must Know
Indiana, Kentucky, and Rhode Island's consumer privacy laws took effect January 1, 2026, and two have no revenue threshold — here's how small businesses determine if they're covered and how to track the revenue percentages these laws require.
R&D Tax Credit for Small Business in 2026: How the Section 41 Payroll Offset Gives Startups Up to $500K Against Payroll Tax
Qualified research wages, supplies, and 65% of contract research generate a 14% ASC — and qualified startups can elect up to $500K per year against employer payroll on Form 8974.
From Gross Payout to Real Deposit: Reconciling Upwork and Fiverr Fees for Your 1099-K
Upwork and Fiverr 1099-Ks report gross payment volume before platform commissions and withdrawal fees are deducted, so freelancers must record both as separate Schedule C expense lines to reconcile reported income with actual bank deposits.
Form 1099-NEC vs. 1099-MISC in 2026: $600 Thresholds, January 31 Deadlines, and the $50–$310 Per-Form Penalty Ladder
NEC is for services, MISC is for rent and royalties — both to recipients by Jan 31, but NEC also files to IRS by Jan 31. Miss it and the $60–$310 per-form ladder starts.
Pet Cremation Bookkeeping: Pricing Tiers, Veterinary Referral Splits, and Retort Depreciation
Pet cremation businesses run three revenue models at once (tiered cremation service, veterinary referral commissions, and merchandise sales), and the retort itself depreciates as 7-year MACRS equipment eligible for 100% bonus depreciation on property placed in service after January 19, 2025 — not as a 39-year building improvement.
Beneficial Ownership Reporting in 2026: Who Must File BOI With FinCEN, What Changed After the Court Challenges, and Late Penalties of $591 Per Day
The March 2025 interim final rule exempted domestic reporting companies — foreign-registered entities must still report within 30 days, update within 30 of any change, at $591 per day for willful failure.
Bookkeeping for Document Shredding & Data Destruction Businesses
A chart-of-accounts guide for document shredding and data destruction companies covering three revenue streams (route, purge, hard drive destruction), NAID AAA certification costs ($3,000-$5,000 first year), chassis-vs-shredder depreciation, and treating paper recycling rebates as revenue rather than an unreconciled deposit.