#expense-management
Strategies and tools for managing business expenses efficiently
How small businesses should book prepaid insurance, rent, software, and retainers — the initial entry, monthly amortization schedule, IRS 12-month rule, and a written de minimis policy that keeps monthly profit comparable and unlocks year-end tax deductions.
Bank feed rules cut bookkeeping time 40–60% and push error rates below 0.5%, but rule-only matching tops out at 60–70% accuracy. This guide shows how to set up rules that hold, catch silent drift, and decide where AI belongs.
Industry recovery audits find 5%–15% of billed CAM charges are miscalculated or not owed. This guide explains how to read a landlord's year-end true-up statement, where pro rata share and gross-up errors hide, and how to dispute charges before the audit window closes.
A working guide to Section 274's four meal deduction rates—100%, 80%, 50%, and zero—and the 2026 Section 274(o) cliff that ended the employer deduction for breakroom snacks, catered office lunches, and convenience-of-employer meals.
An accountable plan lets an S corporation reimburse owners and employees for mileage, home office, and supplies tax-free under Treasury Regulation 1.62-2. It requires three things—business connection, substantiation within 60 days, and return of excess within 120 days—and replaces the employee expense deduction the Tax Cuts and Jobs Act eliminated.
The OBBBA's new Section 274(o) eliminates the deduction for employer-provided office meals starting January 1, 2026, while Section 274(n)'s 50% rule still covers client and travel meals. Here is the full 50%/100%/0% map, the documentation auditors expect, and the four-account bookkeeping setup that keeps year-end clean.
An accountable plan lets an S-corp reimburse shareholder-employees tax-free for home office, mileage, internet, and travel — but only when the written plan, 60-day substantiation, and 120-day excess-return rules are followed.
An IRS-compliant accountable plan lets S-Corp owners reimburse home office, 72.5¢/mile, internet, and travel tax-free, converting personal spending into
The average small business now pays for 18 software subscriptions a month. Here is which categories actually matter in 2026, what to budget, and how to deduct each one correctly on Schedule C.
Научете как IRS третира разходите за разработка на уебсайт за малкия бизнес. Вижте кои разходи се приспадат сега и кои трябва да се амортизират съгласно раздел 174A.
A practical reference for small business owners on what records the IRS requires, how long to keep each type (3, 4, 6, or 7 years), the de minimis $75 receipt rule, and how to build a system you will actually maintain month after month.
An accountable plan lets businesses reimburse employee expenses tax-free and exempt from payroll taxes—saving employers roughly $382 per $5,000 in expenses. This guide covers the three IRS requirements, step-by-step setup, and common compliance mistakes to avoid.
