#reconciliation
Reconciliation
Bank reconciliation techniques for accurate financial records
Real Estate Broker Trust Account Reconciliation: The Three-Way Match That Protects a License
A brokerage that commingles a single earnest money deposit can lose its license, even with no theft involved. Here is the three-way reconciliation between bank, general ledger, and client sub-ledgers that brokers use to comply with state escrow rules, document deposit handling, and stay audit-ready.
Self-Storage Facility Bookkeeping: A Practical Guide for Operators
How self-storage operators should structure a chart of accounts by unit type, reconcile SiteLink or storEDGE with the general ledger, treat move-in discounts as contra-revenue, handle auction proceeds, and report physical occupancy, economic occupancy, and NOI per square foot.
Brewery Bookkeeping: Cost Per Barrel, TTB Excise Tax, and the Shrinkage That Makes COGS Lie
How to build a craft brewery's books so cost of goods sold tells the truth—a production chart of accounts, a true cost-per-barrel formula using net barrels, TTB excise tax rates ($3.50/barrel on the first 60,000), and the 3–8% shrinkage that inflates margin if ignored.
How to Reconcile Payment Processor Payouts: A Clearing Account Guide
A payment processor payout bundles gross sales, fees, refunds, chargebacks, sales tax, and rolling reserves into one net deposit. Route every piece through a clearing account so your books tie out to the penny and match the gross volume on your 1099-K.
Schedule M-1: Reconciling Book Income to Tax on Forms 1120, 1120-S, and 1065
Schedule M-1 reconciles book net income to taxable income on Forms 1120, 1120-S, and 1065. Walk through every line, the permanent versus temporary differences that drive the gap (federal tax, 50% meals, MACRS depreciation, deferred revenue), when Schedule M-3 takes over at $10 million in assets, and the workpaper discipline that keeps books and returns tied together.
Undeposited Funds Explained: How the Holding Account Works and How to Clear a Stuck Balance
Undeposited funds is a temporary asset account that holds customer payments between receipt and bank deposit, letting individual receipts match a lump-sum bank line. This guide covers the three-step journal pattern, four common ways stuck balances accumulate, and three cleanup methods that preserve audit history.
Vending Machine Route Bookkeeping: Reconciling Cash, Tracking COGS, and Knowing the True Profit of Every Location
How to keep books for a vending route at the machine level — reconciling DEX cash counters against deposits, tracking COGS and site commissions per location, and computing the contribution margin that tells you which machines to keep, optimize, or pull.
Bank Feed Rules: How to Automate Transaction Categorization Without Your Books Drifting
Bank feed rules cut bookkeeping time 40–60% and push error rates below 0.5%, but rule-only matching tops out at 60–70% accuracy. This guide shows how to set up rules that hold, catch silent drift, and decide where AI belongs.
CAM Reconciliation: How to Audit Your Landlord's Year-End True-Up Bill Before You Pay It
Industry recovery audits find 5%–15% of billed CAM charges are miscalculated or not owed. This guide explains how to read a landlord's year-end true-up statement, where pro rata share and gross-up errors hide, and how to dispute charges before the audit window closes.
Form 1099-B Cost Basis: Reconciling Covered and Noncovered Securities on Form 8949
Brokers often report a wrong or zero cost basis on Form 1099-B, especially for RSUs and ESPP shares. This guide explains covered vs. noncovered securities, Box 1e and Box 5, and how Form 8949 adjustment code B corrects basis so you do not pay tax twice on the same income.
Form 1099-B Cost Basis Reconciliation: How to Avoid Paying Tax Twice on the Same Dollar
Form 1099-B Box 1e shows your broker's cost basis, but Box 5 determines whether the IRS sees it. A working guide to covered vs. noncovered securities, Form 8949 adjustment codes (B, W, Q, O, T), and the RSU/ESPP basis corrections that prevent double-taxation.
Opening Balances Done Right: Mid-Year Setup and Clearing the OBE Account
Opening Balance Equity is the suspense account accounting software creates to keep the balance sheet in balance during migration. Build a supportable opening trial balance, reconcile every account at the cutover date, then journal OBE into Retained Earnings, Owner's Capital, or Common Stock and Additional Paid-in Capital based on entity type.