#bookkeeping
Bookkeeping
Modern bookkeeping techniques using plain-text and automated workflows
Edmund Ha v. Commissioner: Why a Detailed Mileage Log Still Lost a $76,000 Deduction Fight
In Edmund Ha v. Commissioner (June 2026), the Tax Court allowed just $711.60 of $59,866 in claimed travel and meal deductions and denied a $16,325 vehicle deduction entirely, because Section 274(d) bars courts from estimating these expenses without contemporaneous records of amount, time, place, and business purpose — while the same taxpayer's $13,328 home office deduction survived under the ordinary Cohan rule.
Eiler v. Commissioner: When Winning an FCRA Lawsuit Leaves You With a Tax Bill Bigger Than Your Payout
In Eiler v. Commissioner (167 T.C. No. 3, July 14, 2026), the Tax Court held that $60,050 in contingency attorney's fees from a $64,750 FCRA settlement was the plaintiffs' gross income with no above-the-line deduction, producing an $11,423 deficiency against a $4,700 net recovery. Here's what the ruling means for anyone settling a lawsuit — and for employers who run background checks.
Embedded Insurance at Checkout: A Small-Business Guide to Protection Fees, Compliance, and Bookkeeping
Cover Genius's $100M raise at a $1.9B valuation signals how fast embedded insurance is reaching small merchants. Most Shopify-style protection apps make you an agent under ASC 606, so only the 10–30% commission is your revenue — here's how to verify licensing and book the fees correctly.
Environmental Remediation Contractor Bookkeeping: Job Costing When a State Cleanup Fund Pays the Bill
How environmental remediation contractors should structure job costing when a state UST cleanup fund — not the property owner — is the real payer. Covers the five remediation phases as cost codes, ASC 606 collectibility with fund caps and deductibles, tracking 6-to-8-week reimbursement aging separately from ordinary AR, and the documentation that survives a fund audit.
Ag Equipment Dealership Bookkeeping: Floor-Plan Interest, Trade-In Valuation, and Parts Absorption
How ag equipment dealerships should track floor-plan interest per unit, re-mark trade-in inventory as used tractor prices fall, and measure parts-department absorption rate — where the national average sits in the mid-60s percent and under 50% signals trouble.
Freight Broker Bookkeeping: Factoring Fees, Quick Pay, and the $700 Million Double-Brokering Problem
Freight brokers earn the spread between shipper billings and carrier cost — not gross freight value. How to book factoring (a receivable sale at 1–5% recourse, 2.5–5% non-recourse), separate quick pay discounts, track the $75,000 BMC-84/BMC-85 requirement, and use AP discipline to catch double-brokering fraud, now a $500–$700 million annual industry loss.
Setting Up Google Analytics 4 Conversions: A Small Business Owner's Guide to Knowing Which Marketing Actually Works
GA4 tracks events by default but reports zero conversions until you manually flag key events — a 30-minute fix. This guide covers the event → key event → conversion chain, which events to track by business type, the last-click attribution trap, and tying channel data back to your books.
The IRS Sent a $121,000 Refund by Mistake — Then Gave Itself Ten Years to Take It Back
In Hough Beck & Baird, Inc. v. Commissioner, 167 T.C. No. 2 (July 2026), the Tax Court held that when an IRS calculation error zeroes out a correctly reported $121,003 employment tax liability and triggers a mistaken refund, the IRS can fix it with a supplemental assessment under IRC § 6204 — gaining a ten-year collection window instead of the two-year erroneous-refund suit deadline of § 7405.
IRS Raises the Business Mileage Rate to 76 Cents Mid-Year: How to Handle a Split-Rate 2026
Effective July 1, 2026, the IRS raised the standard business mileage rate from 72.5 to 76 cents per mile — only its second mid-year change since 2011. Here's how the split-rate year affects your deduction, what your mileage log must show, and when the new rate applies to reimbursements.
Olive Oil Mill Bookkeeping: Custom Crush Fees, Yield-Driven COGS, and the Harvest Cash Cliff
How to keep books for an olive oil mill that earns most of its revenue in a six-to-ten-week harvest window — separating custom-crush milling fees from own-label inventory accounting, tracking extraction yields that swing from 50 to 200 pounds of olives per gallon, valuing bulk oil in tank storage, and handling Schedule F, cash-method, and UNICAP tax questions.
Rolling Forecast vs. Annual Budget: Which Should a Small Business Use?
A rolling forecast replaces each closed month with actuals and adds a new month to a fixed 12-month window, so plans never go stale. About 42% of organizations use one (AFP), most alongside — not instead of — an annual budget, and combined approaches improve planning accuracy 25–30%. Here's how the mechanism works, the mistakes to avoid, and a six-step build guide.
Ski Resort Bookkeeping: How to Account for Season Pass Deferred Revenue
Season pass cash collected in September is a liability, not income. This guide covers ASC 606 deferred revenue for ski resorts: the debit-cash-credit-deferred-revenue entry, straight-line vs. usage-based recognition, weather-driven refund reserves, and the four bookkeeping mistakes small ski operations make most.